bp  society
c/o bp UK Pensions and benefits, Building C, Chertsey Road, Sunbury-on-Thames, Middlesex TW16 7LN.

We take your privacy seriously and want you to understand our practices with respect to the handling of your personal data. This privacy statement explains how we do this.

When we collect your personal data

If you join the bp society and complete the application form and then participate in the services of the society (e.g. by attending an event), then you are providing us with t some personal data.  This data is necessary for us to provide that service or handle any enquiries. For example, we need emergency contact details of all attendees of our events to so we can handle any incidents.  Provision of emergency contacts details is completely voluntary.

By joining the society you will receive written or email communication relating to the society’s activities, you may opt out of receiving these communications at any time.

We also collect personal data from cookies, which we explain more about below.

Site traffic information and cookies

On your first visit to this site you were asked (by a notification banner) to accept our use of cookies and similar technologies and we’d like to explain how we use these technologies.

To learn about what cookies and similar technologies are, we recommend that you visit the following third-party website: www.allaboutcookies.org

Like many websites, we use cookies for a variety of purposes. These technologies collect information about your device hardware and interactions with our site.

Out Cookie Policy is available here

This information helps us to

• continuously improve our site’s content and functionality by analyzing where, on which types of devices and how our site is used, how many visitors we receive, and where they click through to the site from;
• remember you in case you re-visit our site, so we will know if you have already been served with cookie banners, surveys, or (where site content is undergoing testing) which version of the content you were served;

To delete or stop cookies being placed on your computer, please check the help menu of your internet browser. Blocking cookies will reduce the functionality of this website.

Who do we share your personal data with and where does it go?

Data supplied to the bp society is not shared with other organisations.  However we use the services of third-party service providers to host our website.  Any third-party provider we appoint must act in accordance with our written instructions when processing your personal data and must protect your personal data in line with the contractually required security measures. Where we store or transfer your personal data to a third-party provider based outside the European Economic Area, we take steps to ensure your personal data is adequately protected.

We have the right to disclose your personal data as required by law, or when we believe that disclosure is necessary to protect our rights and/or comply with a judicial proceeding, court order, request from a regulator or any other legal process served on the Society.

How long do we keep your information?

We will only hold your information for as long as necessary to fulfil the purposes for which it was collected, before making it non-identifiable or deleting it.

• If you send us any ‘contact us’ messages, we will delete or de-identify these messages once we have finally satisfied your query.
• If you are a member we will keep your data so long as you are a member.
• If you are a guest at one of our events, we will keep your data for six months following the event.
• If you choose to unsubscribe from a service, we may keep a ‘suppression list’ containing your details so we know you have unsubscribed.

Your rights, complaints and how to contact us

You have the right to access your personal data and ask for it to be rectified or deleted at any later time.

If you have questions or concerns relating to the handling of your personal data, please get in touch with us at bpsociety@uk.bp.com

If you are in the EU, you also have the right to raise a privacy concern with the Data Protection Authority established in the relevant EU country. However, please consider using bp’s EU-approved complaint resolution mechanism under our BCRs using the contact address set out above.

Third-party websites we link to

Our website may contain links to third-party sites. This privacy statement does not apply to those third-party sites.

We recommend that you read the privacy statements of any other sites that you visit as we cannot accept responsibility for the privacy practices of these sites which may be different to ours.

Changes to the privacy statement

We may update this privacy statement from time to time and recommend that you revisit it on occasion to see the latest version.

This statement was last updated in March 2018.